Having spent more than 25 years in the Model and Casting arena and learning by experience of the many issues, glories and also pitfalls in the Industry, it is the intention of the staff of Utopia to provide a safe and professional platform for models and parents of models to come and be represented with the minimum of costs to them.
Whilst there are never any guarantees of work there will be every chance of being seen and as long as the model measurement details are up to date, the images professional (quality) and recent you will be seen by many clients throught the UK and Worldwide. No details are accessible to any clients who are not vetted and no direct contact details are ever provided without the permission of the Model or their parent/guardian.
We welcome input from the people we represent and are happy to provide advice on areas that anyone has concerns or queries about and hope that we can help in part to eradicate the unnecesary charges that are sometimes made by companies that take advantage of aspiring models.
7 Ellerbeck Crescent
Manchester, United Kingdom
Tel: 0871 218 0884
Fax: 0871 218 0843
Clients are requested to carefully read the following terms and conditions which must be strictly adhered to at all times. In addition, as a requirement of the Department of Trade and Industry Employment Regulations, a booking form containing the terms of the booking should be signed and returned by the client prior to the commencement of any assignment.
Our aim is to represent the best models and actors in the country, allowing them to update their own information and thereby giving clients current information and images on a constant basis.
All fees are based on an 8-hour day (excluding Equity contracts) including a 1-hour lunch break (Shops Act, 1950).
Models may be booked for a full day, a half-day or hourly. Expenses will be added where appropriate.
Normal rates apply to bookings between 0900 and 1800 hours, Monday to Friday. Overtime is applicable before 0900 and after 1800 hours; please check with the Agency for rates. A special rate will be negotiated for work between 2400 and 0900 hours. Work on Saturdays is one and a half times the normal rate. Work on Sundays and Bank Holidays is double the normal rate.
Unless otherwise agreed, in writing, the permitted use for photographs is for editorial, or press advertising and EXCLUDES posters, packaging, display material (i.e. showcards, point of sale, swing tickets etc.), CD, video and DVD covers and stills in commercials. An additional rate is payable for each of the above categories. The client is responsible for negotiating the additional fees for each of these categories before use can commence.
(a) It is not permitted to use the photographs for any purpose until all fees have been paid.
(b) Unless otherwise agreed, in writing, the additional fees will be for the UK only for a period of 1 year from the date of booking. Rates for all foreign usages must be separately negotiated.
(c) An additional rate is payable for any other use of the photographs, or reproductions or adaptations thereof, or drawings there from, either complete or in part, alone or in conjunction with any wording or drawings, other than the permitted use.
All fees quoted are for the UK only for a 1-year period from the date of the booking unless otherwise agreed in writing.
5. TV BOOKINGS
As per British Actors Equity Association agreements.
For all videos a daily rate will apply with a possible buy-out fee dependent upon usage.
7. LOCATION BOOKINGS
At the time of the booking the client must provide details regarding transport available and/or overnight stays. In some cases a fee will be charged for an overnight stay if it prevents a model from working on the day he/she has to travel.
8. PROVISIONAL BOOKINGS
Provisional bookings will be automatically cancelled if they are not confirmed within 24 hours of the proposed booking, or if a definite booking is offered and the provisional cannot be confirmed. The agency will, of course, always give the client first option to confirm the booking before taking any other booking.
9. WEATHER PERMITTING BOOKINGS
At the first cancellation a half fee will be charged, unless the client fails to cancel in time to prevent the models attendance, in which case the full fee applies. Second cancellation will be charged at full fee.
If a booking is cancelled within one working day of the starting time, full fee is charged unless the same model is re-booked within 24 hours. If a trip or long booking is cancelled within a period equal to the length of the booking, then the full fee will be charged.
Should a booking be cancelled due to illness or other reasons beyond the models or agents control (and providing that appropriate evidence is produced) neither the model nor the agent shall be responsible for cancellation charges.
The first hour of fittings will be charged at the full hourly rate, every hour thereafter will be invoiced at half the hourly rate.
Travel time will be charged at an hourly travel rate plus travel expenses out of location of model, please check with the Agency for rates.
Expenses will be charged at standard return rail fare.
Clients are responsible for models’ meals on all bookings over 4 hours.
14. FASHION SHOWS
Payment of the agreed fee confers the right to make use of models’ services on the catwalk for the specified show and the right to use photographs and video of the show for reporting purposes only. Any other usage must be negotiated at the time of the booking before use can commence.
15. AGENCY FEES
An Agency supplement is chargeable on all models and usage fees, except work which is related to commercials to be shown within the UK, for which repeat fees are payable.
Client invoices include all commissions, model fees and admin charges. Clients must request breakdowns if required
In all cases the client responsible for commissioning the work will be invoiced and solely responsible for payment, unless otherwise agreed in writing at the time of booking. Where payment for title to a models photographic image, reproduction, drawing or any adaptation thereof has, by default, not been fully discharged we reserve the right to invoice the ULTIMATE CLIENT. All fees to be paid within 30 days of invoice.
17. RESTRICTIONS ON A MODEL
A special fee will be negotiated when the work is in connection with a product, which precludes work for competing products. It is the client’s responsibility to check whether conflicting work has ever been undertaken. It must be understood that if a model advertises a product he/she is able to work for a competitor unless an exclusion fee is negotiated.
18. TEST AND EXPERIMENTAL WORK FOR PHOTOGRAPHY OR COMMERCIALS
Models will not sign a release form and the photographer or client must not use photographs from test or experimental shoots or test commercials, unless specific usages and fees have been agreed with the agency prior to the use commencing.
Any complaints should be reported to the Agency DURING THE COURSE OF THE BOOKINGS. Complaints will not be considered in retrospect.
20. CHILDRENS BOOKINGS/LICENCES
(a) Photographic/ Modelling Licence
In order to comply with The Children & Young Persons Act 1963 section 37, every child in compulsory education is legally required to hold a current photographic model licence. A licence can only be granted by the child’s Local Education Authority (LEA).
A licence must be renewed on a 6 monthly basis and there is an enormous discrepancy in processing times required by individual LEA’s.
(b) Performance Licence
For commercials and other performances a separate performance licence is required.
The time scale for granting such a license is normally 21 working days. However, some authorities can accommodate a lesser time scale but we cannot guarantee this. Therefore, it is advisable to contact us as soon as possible to start the licensing procedure. We will provide the necessary paperwork and guidance in completing paperwork but ultimate responsibility for issuing the licence lies with the child’s LEA.
PLEASE NOTE: We, as the agent, act for and on behalf of our models and whilst making every endeavour to provide a professional and efficient service, we cannot ultimately be held responsible for a model’s conduct on an assignment.
The Terms and Conditions are without prejudice to any claim against the client.
1. Should I pay money to join an agency?
NO, Agencies are not allowed to charge upfront fees, however, some deduct their fees from work you get so once you have worked they retain the money you earn until their fees are paid. Other than commission we have no agency fees at all.
2. Am I guaranteed work ?
NO, Whilst we are careful with the choices of people we represent we cannot guarantee that they will all get work. The ultimate decision is with our clients, however, because we are selective with the people we represent a high percentage are successful
3. Can I use my own photographs for the site
YES, If they are professional or of a professional quality you can, we have to maintain a high standard of images on the site and so snapshots have to be of a good and suitable quality which these days with the great camera phones is possible. We can arrange photoshoots for anyone wishing to have shots at our recommended studios and charges are kept to a minimum to cover costs. A good portfolio is essential but not always expensive, It is better to build a portfolio from the work you get as different photographers have different styles and can create various looks or upload photos from events you have attended, holidays etc. Children change quite quickly and so need photos changing regularly so try not to pay huge sums of money. Parents of young girls/teenagers should also be aware that if you take your child to a studio for a 'makeover' and the child ends up looking like an adult that there is little chance they will be chosen for work from the photos you get. If a client wants to book an 18 year old they will not usually look up a girl of 12 and if they want to book a child of 12 they will ignore the one who looks 18.
4. Do you charge a commission?
We usually charge a commission of 20% which is deducted from the fee the client pays, the balance of payment is passed on to you once it is received by the agency. The fee will be explained fully once a booking is confirmed.
5. Is the website secure?
YES, it is only accessible to clients who are vetted and known to us and even then they have restricted access to information, so even though you can manage and see your own details from your registration a client will see only images, first name, measurements, and CV but all contact will come through the agency.
6. Who decides if I am suitable
Initially we will look at the photographs and information you provide. We have photographers who we use for their professional opinion of suitable models, actors can be taken on through recommendation from drama teachers or from one of our scouts attending showcases. The criteria for "extra's" is less stringent as they are usually background artists, however we do require them to work in the same professional manner as our other models and actors.
7. How do I get paid?
You will be paid by direct transfer into your nominated bank account within 3 working days of receipt by the agency of payment from the client for whom you have worked.
8. When are your books open? When can I register?
Our books open twice yearly but you can register at any time. You will be contacted once the age/area is open.