Utopia Model Management is authorised to act and collect monies on behalf of the Artiste.
If required the agency will provide details of photographic studios with reasonable prices. In consideration
of the same the model or parent of shall pay the photographer for the pictures.
Whilst on assignment, Utopia Model Management shall not be responsible for any past, present or future claims
against their company of any sort. Any health and safety issues will be checked
with the client and relayed at the time of booking.
Upon receipt by the agency of the photographic images taken at the session or suitable images provided by
you, of which you must own the copyright1, the
agency/photographer will evaluate the same and apply various criteria, including
such matters as behaviour and photogenic qualities to enable them to ascertain
whether the model will then be accepted onto the agency register. Such as
decision is at the absolute and unqualified discretion of the agency. If
accepted relevant forms should be downloaded from the Utopia website or upon
request will be sent to the model/parent, if the model/parent wishes to accept
representation they shall complete login details and tick the required
acceptance of these terms and conditions .In the case of under 16’s send the
licences to their education authority. The contract incorporating the terms and
conditions herein shall commence from
the date of acceptance of the terms via the website and shall remain in
force for a period of up to five
years renewable yearly. Cancellation must be terminated in writing. The agency
retains the right to uphold a contract for the remaining period of each yearly
term if the artist fails to give reasonable reason for termination or leaves to
join a rival agency. In each case written confirmation must be obtained before
representation from another party is pursued. Dual representation will be
considered and allowed in circumstances where the agency feels there is no
conflict of interest.
Should the model be accepted onto the agency register then the agency undertake to use their best endeavours
to promote them by incorporating photographs of the model on the password
protected website and distributing details to potential clients. No personal
details of any model will be passed on to any client without prior consent from
the model or parent/guardian of a child.
Photographic model portfolios will be made available to photographic clients and Actor portfolios to studios,
casting directors and production companies. It is your responsibility to keep
all details up to date and correct. Inclusion of a person’s details on the
agency’s database does not constitute guarantee of work.
The agency’s obligation shall thereafter extend to the promotion of the model’s details and the decision to
thereafter utilise any model on any particular venture shall be made solely by
the studio or company in question and the agency shall have no control over this
Should a model secure any engagement as a result of the agency’s promotion then payment of any agreed sum
will be paid to the model within 10 days of receipt of the same by the agency
from the studio or company and no liability to pay the model shall arise until
such payment is received. Agency commission for photographic work is usually
charged directly to the client. Model rates will be charged at £25 per hour
unless payments for an engagement are negotiated individually in which instance
you will be informed verbally/by text of agreed amounts. Should a client quote
an inclusive amount for the assignment the agency commission of min 20%
of the total amount will be deducted*
Television/film/advertisement rates can vary – Please check the payment details when the assignment is
secured. As assignments cannot always be advised in writing because of
time-scales acceptance of this agreement indicates your acceptance of verbal
parent/guardian/Artiste hereby indemnifies the agency against any income tax
liability in respect of payment made to them under this agreement and further
indemnifies the agency against any claim arising from any act or omission of the
studio or company to whom they are referred, such actions falling outside the
control and jurisdiction of the agency.
It is hereby agreed that
only the model shall attend an assignment or in the case of children one parent
will accompany the child on all assignments unless agreed prior to attendance.
Models/Artistes or parents
of child models must give immediate notification should they be unable to attend
any pre-arranged assignment due to holiday or illness. If a person attends an
assignment with an appearance that has altered significantly from the initial
photograph e.g. haircut, bruises et, resulting in that the studio cannot use
them, then payment shall not be made.
All models should behave
in a fit and proper manner and parents should exercise strict control over a
child on set. Models shall be given client addresses by the agency. All journeys
should be planned by the model/parent.
If any client arranges
payment directly to a model the agency commission may be included in this amount
and must be sent on to the agency. Models must inform the agency if payments are
made directly to them.
Should a model be referred
to another agency, Utopia Model Management will become the referral agent and be
entitled to 3% of their gross earnings for a period of five years subject to the
written agreement of all three parties.
Under no circumstances
shall a model contact any of our clients directly unless authorised to do so.
Models should be aware
that jobs are very often at short notice; every attempt should be made to attend
Auditions and castings are
usually unpaid, although travel expenses for long distances are sometimes met.
Fittings are sometimes
paid and are at varying rates negotiated
with individual clients at the time. Commercials are also paid at varying rates.
assignments you will usually require 6 to 7 outfits consisting of T-shirts,
shorts, jeans, ( skirts, dresses, hair accessories for girls ), with clean
socks, trainers or shoes. Any further specific clothing requirements will be
advised upon booking. Also parents of child models should take games, toys,
drinks et so that your child does not get bored if waiting for long periods of
When you attend an
assignment please keep your own record of the date and place so you can track
your payments from the agency. Some clients pay more quickly than others. After
an assignment the agency requires you to contact the office to inform the hours
The agency requires you to regularly
update photographs, CV’s and measurements so that our clients always have
current information to view. This is especially important for young children for
whom we have agreements in place with photographers who will charge approx.
£50-£100 but you are welcome to use your
own professional shots. Headshots for actors only are significantly cheaper and
prices should be checked with the studio upon booking. Adult prices vary as
stylists can be required. We have a more lenient approach to suitable
photographs for babies as they change so quickly but they should be of a
reasonable standard so as to secure work. As
a guideline, babies require new pictures every 3 - 5 months, toddlers need new
pictures every 5 - 12 months, older children approx. every 12-24 months. Adults
on change of appearance. It can sometimes seem a while before a model is chosen
for his/her first job so commitment to this should be carefully considered.
A licence is required for
all children under 16 years and you need to keep this updated every 6 months.
Education officers sometimes check with schools about attendance so it is
important to keep licences up to date. Even babies who are not at school are
required to have a licence. These can be downloaded from the site when you log
Unless asked to do so
please do not wear jewellery, nail polish and remove any visible piercings..
The agency opening hours
are Monday to Friday 10:00am until 5:00pm. At all other times please leave a
message on 0870 218 0884, a mobile telephone number will be given for
assignments outside these office hours if necessary, but only for emergencies.
* If you are liable for income tax or claiming any benefits it is
YOUR responsibility to inform HMRC or other relevant organisation of your earnings. Upon request we will send paperwork relating to payments which will incur a charge of £3-£10 to cover administration and postage costs.